Advantage Business Solutions - QMAP Auditor Features

Audit Details

Define the audit status (pending, in progress, follow up, completed or archive)
Identify the audit type (internal, customer/supplier, independent)
Select the auditors responsible for the audit and identify a lead auditor
Notification list
Identify resources
Define the audit location (e.g. geographical location)
Define the audit area (e.g. Company area or audit area (health and safety, quality, environment, product, department,
process)
Define the planned audit start and planned finish dates
Identify and log the purpose of the audit
Identify and log the planned scope of the audit
Automatic generation of unique audit identifier
Ability to re-define unique audit identifier

Preparation

Audit hierarchy tree view
Select and import mapped projects or diagrams to automatically import diagram information including (project names,
diagrams, activities, resources and document attachments)
Add external documents to the audit by selecting from an explorer type view
Automatic generation of audit hierarchy tree view when QMAP projects/diagrams imported
Tree view key showing different types of nodes
Ability to add questions to the audit, project, diagram, activity and document nodes
Automatic selection of resources from QMAP diagrams with resources allocated
Ability to create and manage groups of questions in the question database that can be easily added to any audit
Ability to add questions directly to the audit, project, diagram, activity and document nodes in the audit hierarchy
Identify the auditee or group of auditees for each question
Type questions by standard and area of standard
View and edit questions within the audit and the question database
Set-up questions as checklists
Questions library

Performance

Select and identify audit items from the each node of the audit hierarchy tree view
Audit node grids showing details about each node selected with direct links to items attached to selected node -
detail grids include (QMAP project, diagram, activity, document, question, non-conformance, potential improvement,
comment and corrective actions)
Answering audit questions
Recording of observations to any level of the audit
Recording of non-conformances to any level of the audit
Recording of potential non-conformances / improvements to any level of the audit
Recording of comments to any level of the audit
Recording of corrective actions for non-conformances
Multiple items can be added to each audit item, so corrective actions can be broken down into specific jobs per
actionee
Hide details to simplify user view
Confirm the actual start date of the audit

Summary

Reporting

A comprehensive reporting facility is available with full HTML and delimited text export
Use reporting and filtering features to quickly see the status of non-conformances and corrective actions
Report using the non-conformance severity filter option

General

Define the audit details
Select and import mapped projects or diagrams
Attach questions to processes
Attach answers to attached questions
Attach feedback to attached questions and answers
Raise non-conformances
Attach corrective action to non-conformances
Add potential improvements and comments
Automatic generation of unique id's for non-conformances, corrective actions, potential improvements and comments
Monitor the progress of audits
Use the external documentation option to audit supplier and other third party organisations who do not have their
procedures in QMAP format
Audit and audit review task scheduling
Audit result reports
Audits that are late starting or late finishing are highlighted
Audits that have overdue corrective actions are highlighted
Filter options within the Audit Management to view types of audits
Multiple audits can be selected to obtain trend information
Send planned start dates for audits as an appointment for use with MS Outlook calendars
Create a notification list and notify auditors and employees by email
Export corrective actions into a template and send to the actionee as an email attachment
Import updated corrective action template files back into the audit structure
Export audits to HTML and publish on the intranet or internet
Export audits to delimited text
Email audits to an auditor as a file attachment contained within an email for completion on a stand-alone version of
the Auditor software

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